The minutes of the board meeting are the official record of what took place at a board meeting. They are legal records of the discussions and decisions made. They boost trust among stakeholders and encourage corporate governance goals and ESG as well as ensure that directors are accountable.

The most important aspect of minutes of board meetings is accurate notes. Even when opinions are voiced in the minutes, they must be objective. To safeguard the board from legal liability, it’s important to keep the minutes as objective as is possible.

It’s a good idea, for time savings, to use a template for your board minutes that has been approved prior to the meeting. It is important to ensure consistency in the format and the language used in your meetings. This will ensure that all of the necessary details are included, including the opening minutes of the meeting, who called the meeting to order and the quorum present, all motions proposed and how they were voted on or voted on, any points of procedure or appeals, and when the board met and was adjourned.

Include any additional documents included during the board meeting, including presentations, records and reports. These can be added to the board minutes as an appendix or included in the table of contents at the end of the document, dependent on the way the board would like to organize their materials for the board.

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