The security of confidential information is essential in business processes and transactions. Virtual data rooms are typically used to share and store private documentation in a secure space with restricted access for users. They are generally employed to perform due diligence in M&A transactions, but can also be used for different purposes.

The top VDRs have a range of features to ensure documents are safe and shared during the course of a deal or process. They can, for instance, include two-factor verification, which requires that not only the password is used, but also the actual information and codes unique to each individual user. This decreases the chance of data breaches that are caused by compromised passwords. Many VDRs offer granular permissions that restrict access to specific files. IP restriction is running a successful startup another feature that restricts access to virtual data rooms to specific IP addresses. This helps protect sensitive information from being downloaded to non-authorized devices and stops leaks.

Other features offered on some VDRs include watermarking, which provides an irremovable identifier on each document, as well as audit logs, which track the actions taken on documents within the data room. They are helpful in determining who has accessed and modified what files and aid in the investigation of data breaches. Other helpful features include secure spreadsheet viewing, which assures that data stored in Excel files can only be viewed by a specified users.

When you select a data space make sure you check its certifications and standards to verify that it provides the appropriate level of security for your documents. It should be PCI DSS Level 1 ISO 9001 / ISO 27001 FIPS 140-2 MTCS Level 3. Some investment banks have a list of approved vendors which lists data rooms they are willing to work with. It is important to choose a data room service provider that can demonstrate these credentials and has a solid reputation in the industry.